Executive Assistant

This is a permanent full-time position commencing Term 3, 2026

With an Index of Community Socio-Educational Advantage (ICSEA) of 1002, we have around 56% Language background other than English (LBOTE) and over 60 different nationalities represented at the school. The school’s diversity and respect for difference is a feature, enabling our students to become positive, resilient, and confident about their futures. An Intensive English Centre supports the development of language skills for students new to Australia.

The school learning environment is extremely positive with a strong focus on student wellbeing and the development of social emotional learning through the Homeroom program and a strong Good Standing Policy. Approved Specialist Programs in Soccer and Environment & Life Sciences (EaLS) supports a wide range of General, Vocational Education and Training (VET) and Australian Tertiary Admission Rank (ATAR) pathways. With over 50 years of history, Lynwood is complex, diverse, and much loved by the school community and staff. The passion and commitment of students, staff and community members working together in a spirit of absolute positivity about what our students can achieve, is a significant hallmark of this wonderful school.

Find out more about our school by visiting lynwood.wa.edu.au or Schools Online.

The Role

The successful applicant should provide clerical, administrative and operational support to the Principal and senior executive leaders, including managing incoming telephone calls, visitor enquiries, calendar appointments, meetings, emails and other communications whilst preparing and distributing correspondence and reports, as required. The successful applicant under direction of the Principal and Manager Corporate Services liaise with staff, visitors and members of the public on a range of school-related matters.

The successful applicant should maintain an effective management and filing system for correspondence, corporate information and records relating to projects, initiatives, committees and other activities whilst administering operations of school databases, records and information systems. Coordinate and provide editorial support for reports, newsletters, correspondence and other online media in accordance with Department protocols and guidelines, ensuring content is current and represents the school’s vision and values. The successful applicant will ideally assist with travel and hospitality arrangements, including preparing travel documents and booking flights, accommodation and transport whilst providing executive support to the School Board and, including preparing and distributing meeting agendas and minutes and attending to general matters.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Jonathan Stanley, Manager Corporate Services on (08) 9354 0600 or emailing jonathan.stanley@education.wa.edu.au.

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• obtain a valid Working With Children Check before you start; and
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one (1) being your current line manager.

Step 2: Attach your documents

Your application should include:

• A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position; and
• A four (4) page statement addressing the selection criteria as outlined in the attached JDF
  • Demonstrated experience in providing administration support.
  • Demonstrated well developed keyboarding and computer skills, including experience in using a range of application software packages, particularly databases, spreadsheets and word processing.
  • Demonstrated sound verbal and interpersonal communication skills and experience in the application of customer service principles and practices.
  • Demonstrated sound written communication skills with the ability to prepare correspondence and minutes.
  • Demonstrated good organisational skills, including the ability to organise and prioritise tasks effectively, exercise initiative and work with minimal supervision.

It is recommended you have your attachments ready before selecting Apply for Job. Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: IPS/SS1056166

Suitable applicants may be considered for similar vacancies arising within the next 12 months following this selection process. This may include circumstances where the successful applicant declines or vacates the position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Tuesday, 28 July 2026