Executive Assistant

Executive Assistant

Branch: Infrastructure

Division: Education Business Services

Salary: Level 3, $86,439 - $92,795 per annum (pro-rata) (PSCA 2024)

Work Type: Permanent - Full Time

FTE: 1.0

Location: East Perth

Closing Date: 2025-11-10 4:30 PM

Attachments: - endorsed jdf - 00011929 - executive assistant - infrastructure - ps l3 - oct 2025.pdf

This is a permanent full-time position commencing ASAP

The Infrastructure Division has responsibility for the planning and provision of facilities (land, buildings and equipment), which includes land planning, student enrolment forecasting and facilities planning, strategic asset management, capital works programs, maintenance and minor works programs and provision of facilities related services.

The Role

We are seeking an individual who can adapt to change and work under pressure to achieve desired outcomes in a highly demanding environment, often with urgent and competing priorities. The successful applicant will provide administrative support to the Executive Director, Infrastructure and staff in the Office of the Executive Director which may include preparing and coordinating correspondence and briefing notes, travel and accommodation requirements, scheduling of appointments or managing enquiries and requests.

Within this role you will manage the office and administrative systems to ensure Divisional issues are efficiently and effectively met. Additionally, you will be required to gather background information on issues, assess priority, refer matters and follow up with the Executive Director or other staff members on behalf of the Executive Director.

Professional Benefits

We are conveniently located in East Perth and our employees enjoy a range of benefits which include:

• 12% employer contributed superannuation.
• Flexible working arrangements are genuinely considered to create healthy work life balance including; working from home or remote, flexible working hours and part-time arrangements.
• Generous leave entitlements including annual, personal, long service and parental leave.
• Professional development opportunities and study leave/assistance.
• Access to salary packaging (in accordance with relevant industrial instruments).
• Enjoy easy access to public transport with the Claisebrook train station just a 5-minute walk away or, take advantage of the free Yellow Cat bus service that stops outside our building entrance. Additionally, various CPP parking locations are within walking distance.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Anna Brown Executive Director, Infrastructure on (08) 6294 4893 or anna.brown@education.wa.edu.au

We are committed to building the leadership capability of our people (Building Leadership Impact).

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.

Step 2: Attach your documents

Your application should include:

• A CV of up to five (5) pages outlining your employment history and professional learning summary relevant to this position
• A two (2) page statement addressing the following selection criteria as outlined in the attached JDF:
  1. Demonstrated considerable knowledge and experience in the delivery of high-level administration support services, including the ability to provide executive support to senior managers.
  2. Demonstrated sound oral communication and interpersonal skills, including the ability to liaise effectively with senior managers on a wide range of issues.
  3. Demonstrated sound financial management skills with the ability to administer and report on financial systems and budgets.
  4. Demonstrated sound written communication skills with the ability to prepare correspondence, minutes and briefing notes.
  5. Demonstrated sound research, conceptual, analytical and problem solving skills with the ability to use initiative to identify priorities and meet conflicting timelines.

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: DOE1003667

Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Monday, 10 November 2025