School Officer

This is a permanent part-time (0.9FTE) position commencing Term 2, 2026 At Melville Primary School (PS) our vision is to ensure that the students will fulfil their potential and positively contribute to the community and ultimately to society.

As an Independent Public-School catering for students from Kindergarten to Year 6 our focus is on holistic, inclusive teaching to ensure the needs of all children in our school community are met. Find out more about our school by visiting Melville Primary School or Schools Online.

The Role

Melville PS is seeking a dynamic, organised and customer‑focused individual to join our team as a School Officer. The successful applicant should display a friendly, positive and caring attitude and work collaboratively to promote excellence within our school community.

As a School Officer, you will ideally provide high‑quality customer service and administrative support to the school, working closely with the administration team, teaching staff, students, parents and the broader school community. You will ideally be proactive, adaptable and capable of managing competing priorities in a fast‑paced environment, with strong attention to detail and well‑developed interpersonal and communication skills.

The role includes a broad range of administrative responsibilities such as reception duties, enrolment procedures, processing student attendance, maintaining school databases and management information systems, providing first aid, coordinating and tracking maintenance and repair requests, and supporting the publication of school communications.

The School Officer plays an important role in supporting the smooth financial operation of the school. Under the guidance of the Manager Corporate Services, responsibilities include processing accounts and invoices, GST coding, reconciling financial records, assisting with month‑end procedures, maintaining asset and resource data, completing stocktakes and ensuring data integrity. In addition, the School Officer assists maintaining key registers and supporting school security processes.

Experience with Compass Education, Student Information System (SIS), Resource Management (RM) Billing and RM Finance is highly desirable, along with a willingness to support and learn further phases of Compass implementation. The successful applicant may also assist with the induction and ongoing support of administrative staff, including the development of induction materials and coordination of relief staff.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF). For more information about this opportunity, please contact Melanie Osborne, Principal, on (08) 9263 1300 or emailing Melanie.Osborne2@education.wa.edu.au.

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds. Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• obtain a valid Working With Children Check before you start; and
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one (1) being your current line manager.

Step 2: Attach your documents
Your application should include:

• A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
• A three (3) page statement addressing the following selection criteria as outlined in the attached JDF
  • Demonstrated experience in providing effective administrative support with the ability to organise and prioritise tasks effectively.
  • Demonstrated experience in financial processes and procedures, including the handling of debtors, creditors, reconciliations, and /or preparing financial returns.
  • Demonstrated ability in using computers and a range of application software packages, particularly databases, spreadsheets and word processing.
  • Demonstrated good verbal and written communication skills and experience in the application of customer service principles and practices.
  • Demonstrated good interpersonal skills and ability to work unsupervised and in a team environment.

It is recommended you have your attachments ready before selecting Apply for Job. Your application must be received before the closing date and time. Late applications will not be accepted. For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: IPS/SS1040701
Suitable applicants may be considered for similar vacancies arising within the next 12 months following this selection process. This may include circumstances where the successful applicant declines or vacates the position.
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Wednesday, 29 April 2026

Attachments:
- Information - Applying for Advertised Positions in Schools Jan24.pdf
- applicant resource - how to write a cv and covering letter nov18.pdf
- published jdf - generic - school officer - schools - min l2 - mar 2019.pdf