Student Administration Officer - Timetabling (Central Office)

Saints College

Principal: Ms Kellie Walker

Enquiries: recruitment@saints.vic.edu.au

Co-Principal:

Applications Close: 05/05/2026

Position: Education Support Employee

Type: Fixed Term

Hours per Week: Full-time

Role Description/Criteria

About us

Saints College is a school of the Edmund Rice Education Australia Victorian Schools Ltd. Since 2012, we have led that way in radically inclusive education, by providing a safe, inclusive, and flexible learning environment for young people who have experienced barriers to accessing mainstream education. Our team is committed to supporting young people in re-engaging with learning through neuroaffirming, strengths based and trauma-informed approaches that meet their individual needs.

We prioritise building honest and authentic relationships with young people, their families, and communities, fostering a culture that values, supports, and celebrates the dignity and uniqueness of each person.

We offer a full-time, multi-year secondary education program designed to meet the diverse learning needs of young people. Through flexible and innovative teaching methods, we provide a safe, supportive and holistic learning environment that encourages young people to set learning goals, identify and develop their strengths, explore future pathways, and transition into adulthood, employment, further education, and community participation.

Our campuses offer tailored programs that integrate wellbeing and education, ensuring young people receive the individualised support they need to thrive. We work closely with families, community organisations, and support services to provide wraparound support that addresses both educational and personal development needs.

Our Young People

Young people come from diverse backgrounds and often face a significant and complex range of educational, social, developmental, environmental, psychological, health, legal barriers to learning which require unique interventions. Our approach is grounded in the Operation By Principles framework, which combines education with an understanding of trauma-informed practices.

We recognise that each young person’s journey is unique. Our staff are committed to providing a safe, respectful, and empowering learning environment where young people can develop confidence, reconnect with education, and work towards their goals.

The Role

The Student Administration Officer - Timetabling Specialist plays a critical role in the operational efficiency and educational delivery of the school. This position is responsible for the ongoing management of the school's timetabling system. The role will ensure the recording of resources including teaching staff, classrooms, and specialist facilities.

The role will manage a student-centred schedule that supports curriculum requirements, staff workload, and the diverse learning needs of our Young People.

You will be employed on a full time fixed term for 2 years***,*** commencing as soon as possible, and will be employed under the Catholic Education Multi Enterprise Agreement 2022.

Classification for the role is a Category A ESS Level 4 with a salary range of $93,881 in accordance with the Catholic Education Multi Enterprise Agreement 2022 (depending on education and experience).

You will need

• 3+ Years’ experience in timetabling software and principles – advanced EdVal skills and experience are mandatory.
• Utilising Student Information Systems (SIS) with confidence and efficiency (Compass experience desirable).
• Ability to commit to and work within our Operating Principles; Respect, Participation, Safe and Legal and Honesty.
• Tertiary Qualifications and/or equivalent experience.
• Translate Campus timetables into EdVal, and the ongoing sync of the EdVal timetables into the SIS
• Management of EdVal Daily Org. Includes setup, monitoring and end-user training.
• Collaborating within a team environment and building positive, professional working relationships.
• Ability to obtain a Working with Children Check and provide a National Police Check certificate (issued within the last six months).

Aboriginal and Torres Strait Islander People are encouraged to apply, we are an Equal Opportunity Employer and value diversity.

To Apply

Please visit our website, learn about our work, and review the position information in Careers at Saints College Careers.

Applications must be submitted using the Apply Now on our careers page and include:

• A letter of introduction and a one-page response to the duties and responsibilities listed in the position description and how you would meet them;
• A current curriculum vitae outlining previous experience and skills;
• Two referees (including contact details). Please include a referee from current or most recent place of employment, if this is a school it needs to be the principal.

Applications close 4pm Tuesday 5 May 2026

We are a Catholic School in the Edmund Rice tradition and are recognised as a leading organisation for the provision of educational and social inclusion programs for disenfranchised young people.

All applicants will be subject to EREA’s and legislative screening procedures. These checks are consistent with our commitment to child protection policies and procedures. We are committed to ensuring the safety, wellbeing and dignity of all children and young people. Please review the Information Collection Notice on our website for details about how we manage your employment application information.

We are a child safe environment, committed to ensuring the safety, wellbeing, and participation of all children and young people under our care. All staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards MO1359. All staff abide by the Child Safety Code of Conduct available at: Child Safe Standards: Policy | saintscollege.vic.edu.au

Application Procedures

https://saintsed.elmotalent.com.au/careers/default/job/view/210

Details:

Address: 385 Queensberry Street
North Melbourne

Phone: 9269 6900

Website: https://saintscollege.vic.edu.au