School Officer

Branch: Spearwood Primary School

Division: Independent Public School - South Metropolitan Education Region

Salary: Level 1, $62,134 - $70,734 per annum (pro-rata) (DOE (SSO) CA 2024)

Work Type: Permanent - Part Time

FTE: 0.8

Location: Spearwood

Closing Date: 2025-11-17 4:30 PM

Attachments:

• Information - Applying for Advertised Positions in Schools Jan24.pdf
• applicant resource - how to write a cv and covering letter nov18.pdf
• published jdf generic school officer schools min l1 jan 2021.pdf

This is a permanent part-time (0.8FTE) position commencing Term 1, 2026

Spearwood Primary School (PS) is a small school with around 120 students K to Year 6. Our student population is drawn from a range of cultural backgrounds with many nationalities represented. Spearwood PS became an Independent Public school in 2017 and is currently in its this third three-year Business Plan 2023 – 2025. Spearwood PS runs specialist programs in: Italian, Science, Art and Physical Education in 2025.

Find out more about our school by visiting spearwoodps.wa.edu.au or Schools Online.

The Role

We are seeking a highly organised and resourceful School Officer to join our administrative team. This is a key support role, providing essential services that help ensure the smooth and efficient running of the school.

In this role the successful applicant will be the first point of contact for our school, creating a welcoming and professional front office environment. You will be responsible for reception duties, including greeting visitors, answering the telephone, and responding to routine enquiries and requests for information in an efficient and friendly manner. The successful applicant should have a friendly, positive, and caring attitude and possess the qualities to promote excellence within our school and to interact with parents and the wider community.

You would provide general clerical and administrative support, including preparing correspondence, newsletters, website updates, notices, distribute and collect documents, forms, and mail, collect and receipt monies, operate and maintain office equipment, input data and generate reports, assist with maintenance of school facilities, and support student-related activities such as maintaining attendance records and assist with the student enrolment procedures. The successful applicant will ideally have experience with a range of software packages, particularly databases and word processing. A knowledge of SWAY, Kaartidjin, Compass, Student Information Systems (SIS) and RM Billing would be desirable.

The successful applicant would be responsible for supporting the Manager of Corporate Services in administration of the schools marketing, financial, physical, and human resources whilst upholding confidentiality and security of sensitive material. You should aid other members of the school administration team with maintaining school data base records and management information systems to ensure they are accurate and up to date.

You should possess strong attention to detail and work well within a team environment. You will ideally have strong organisational skills and be able to deliver outcomes while working to deadlines in a sometimes-challenging environment.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Lorraine Van Der Waarden, Manager Corporate Services on (08) 9414 2300 or emailing Lorraine.VanDerWaarden@education.wa.edu.au.

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• obtain a valid Working With Children Check before you start; and
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one (1) being your current line manager.

Step 2: Attach your documents

Your application should include:

• A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
• A four (4) page statement addressing the following selection criteria as outlined in the attached JDF
  • Demonstrated experience in providing general office administrative support with ability to organise and prioritise tasks effectively.
  • Demonstrated ability to use computers and a range of application software packages, particularly databases, spreadsheets and word processing.
  • Demonstrated good verbal and written communication skills, including application of customer service principles and practices.
  • Demonstrated good interpersonal skills and ability to work in a team environment.

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: IPS/SS1004377

Suitable applicants may be considered for similar vacancies arising within the next 12 months following this selection process. This may include circumstances where the successful applicant declines or vacates the position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Monday, 17 November 2025

Position Title School Officer

Agency Department of Education

Salary Level 1, $62,134 - $70,734 per annum (pro-rata) (DOE (SSO) CA 2024)

Location Spearwood

Unit/Division Independent Public School - South Metropolitan Education Region

Branch Spearwood Primary School

Work Type Permanent - Part Time

Position No. 00008158

Closing Date 2025-11-17 4:30 PM