Library and Administration Support Officer

Library and Administration Support Officer

Branch: Shark Bay School

Division: Midwest Education Region

Salary: Level 2, $72,562 - $77,741 per annum (pro-rata) (DOE (SSO) CA 2024)

Work Type: Permanent - Part Time

FTE: 0.2

Location: Denham

Closing Date: 2025-12-01 4:30 PM

Attachments:

• Information - Applying for Advertised Positions in Schools Jan24.pdf
• PUBLISHED JDF - Generic - Library and Administration Support Officer - Schools - MIN L2 - Aug 2020.pdf
• applicant resource - how to write a cv and covering letter nov18.pdf

This is a permanent part-time (0.2FTE) position commencing Term 1, 2026

At Shark Bay School we have supportive families and dedicated staff committed to ongoing school improvement. We are a Kindergarten to Year 12 school which provides opportunities for leadership and professional development. Our school setting is in a World Heritage Area 900 km from Perth, providing excellent opportunities for real world learning.

Shark Bay is a family-friendly community in an area of outstanding natural beauty, famed for its flora, fauna and recreational opportunities as well as rich in opportunities to take part in scientific and ecological programs.

Find out more about our school by visiting Schools Online

The Role

In this role, the successful applicant will be expected to supervise the daily operations of the library, including providing reference, information, and associated services to students and teaching staff. This role includes administering library systems to ensure accurate records through cataloguing, archiving, and updating descriptor notes. while also processing resources to guarantee their constant availability to the school community.

The successful applicant will ideally be a customer-focused individual, offering advice and training on library skills, equipment, computers, audio-visual resources, and the internet. Furthermore, the role encompasses resource management throughout the school including preparing and monitoring the library budget, making purchase recommendations, and designing relevant displays.

Administrative and supervisory duties are also essential, such as coordinating library visit rosters, supervising subordinate library staff or volunteers, and providing general administrative support to the front office, including preparing communications, and managing databases.

The successful applicant will also supervise small groups of students outside lesson times or in class learning activities relating to the library.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Rebecca Moroney, Manager Corporate Services on (08) 9948 0000 or emailing rebecca.moroney@education.wa.edu.au

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• obtain a valid Working With Children Check before you start; and
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one (1) being your current line manager.

Step 2: Attach your documents

Your application should include:

• A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
• A two (2) page statement addressing the following selection criteria as outlined in the attached JDF
  1. Demonstrated good verbal and written communication skills, including application of customer service principles and practices.
  2. Demonstrated good interpersonal skills and ability to work unsupervised and in a team environment.
  3. Demonstrated ability to use computers and a range of application software packages, particularly databases, spreadsheets and word processing.
  4. Demonstrated experience in providing administrative support with the ability to organise and prioritise tasks effectively.

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: SS/SS1009087

Suitable applicants may be considered for similar vacancies arising within the next 12 months following this selection process. This may include circumstances where the successful applicant declines or vacates the position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4:30pm (AWST) on Monday, 1 December 2025