Administrative Officer - Ashgrove State School

About the School

Ashgrove State School, established in 1877, has a proud tradition of academic excellence, a dynamic curriculum, and innovative learning. Known for its outstanding NAPLAN results, exceptional music and sporting programs, and strong community engagement, the school caters to students from Prep to Year 6. As an Independent Public School, Ashgrove State School offers first-class facilities, including air-conditioned classrooms, a 25-metre swimming pool, the Stephanie Alexander Kitchen Garden program, a modern resource centre, integrated technology with iPads, Chinese lessons, and onsite Outside School Hours Care. Our vision is to foster an inclusive, collaborative community of engaged, capable, and confident learners, prioritising the success and wellbeing of every student.

About the Role

As the Administrative Officer, you will play a key role in ensuring the smooth and efficient operation of the school by providing high-quality administrative support to the Principal and Business Manager. You will work within established guidelines to manage day-to-day tasks and contribute to the overall success of the school.

Key responsibilities include:

• Managing reception duties, including handling phone and counter enquiries, scheduling appointments, and maintaining student records.
• Providing administrative support to school staff, such as processing timesheets, leave applications, and arranging relief staff as required.
• Handling financial administration, including processing payments, invoices, and orders, as well as managing data in OneSchool.
• Coordinating school maintenance, safety inspections, and community use of school facilities, and conducting stock-takes of school equipment.
• Preparing documents such as reports, newsletters, meeting minutes, and policy documents, and liaising with internal and external stakeholders.

This role would suit someone who thrives in a dynamic environment, enjoys working collaboratively, and is passionate about supporting the success of students and the school community.

About You

The following traits would be beneficial:

• Experience in an administrative role, preferably within an educational setting.
• Proficiency in financial processes, including invoicing, receipting, and reconciliation.
• Strong communication skills, both written and verbal, with a focus on customer service.
• Excellent organisational skills, with the ability to prioritise tasks and work both independently and as part of a team.
• Attention to detail and the ability to maintain confidentiality and exercise discretion.

This position offers an opportunity to make a meaningful contribution to the efficient operation of a vibrant and supportive school environment.

Interested? To Apply:

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 2-page written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. Applications from recruitment agencies will not be accepted.

Application Downloads

Applicant Information Package.pdf

MNR671356_25T - Role Description.pdf