Administrative Assistant

Administrative Assistant

Branch: Goldfields Education Regional Office

Division: Goldfields Education Region

Salary: Level 2, $76,912 - $82,464 per annum (pro-rata) (PSCA 2024)

Work Type: Permanent - Full Time

FTE: 1.0

Location: Kalgoorlie

Closing Date: 2025-11-26 4:30 PM

Attachments: - PUBLISHED JDF - Generic - Administrative Assistant - Education Regional Office - PS L2 - May 2023.pdf

This is a permanent full-time position commencing November 2025

Education regional offices provide information on local public school options, special programs and services such as school psychology, behaviour centres, home education and reporting students not attending school.

The Role

In this role, you will ensure the seamless operation of administrative functions, including preparing correspondence, managing agendas and minutes for meetings, and maintaining effective filing systems for corporate information. You will play a vital role in supporting communication and documentation processes, handling correspondence, drafting responses, and preparing reports for routine matters. Your ability to manage incoming calls, visitor enquiries, and appointments will contribute to a well-coordinated office environment.

Additionally, you will assist with travel arrangements, ensuring bookings and documentation are accurately prepared, and support financial tasks such as budget preparation, payment of accounts, credit card reconciliation, and expenditure monitoring. Maintaining the office’s assets register and supplies will also form part of your responsibilities, ensuring resources are effectively managed.

Professional Benefits

We are conveniently located in Kalgoorlie and our employees enjoy a range of benefits which include:

• 12% employer contributed superannuation.
• Generous leave entitlements including annual, personal, long service and parental leave
• Professional development opportunities and study leave/assistance
• Access to salary packaging (in accordance with relevant industrial instruments)

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Liisa Morrow, Coordinator Regional Operations on (08) 9093 5600 or emailing Liisa.Morrow@education.wa.edu.au

We are committed to building the leadership capability of our people (Building Leadership Impact).

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.
• obtain or hold a current Working with Children Check as determined by the Director of Education

More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.

Step 2: Attach your documents

Your application should include:

• A CV of up to 3 pages outlining your employment history and professional learning summary relevant to this position
• A 4 page statement addressing the following selection criteria as outlined in the attached JDF:
  1. Demonstrated well developed knowledge and experience in administrative and clerical functions.
  2. Demonstrated well developed keyboarding and computer skills including a working knowledge of databases, spreadsheets and word processing.
  3. Demonstrated organisational skills with the ability to use initiative and work independently and as part of a team.
  4. Demonstrated knowledge of and experience in account payments and monitoring expenditure for a work unit.

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: DOE1005821

Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Wednesday, 26 November 2025.