School Officer

School Officer

Branch: Joondalup Education Support Centre

Division: Independent Public School - North Metropolitan Education Region

Salary: Level 2, $72,562 - $77,741 per annum (pro-rata) (DOE (SSO) CA 2024)

Work Type: Fixed Term - Full Time, Fixed Term - Part Time, Permanent - Full Time, Permanent - Part Time

FTE: 0.1-1.0

Location: Joondalup

Closing Date: 2025-11-17 4:30 PM

Attachments: - Information - Applying for Advertised Positions in Schools Jan24.pdf - applicant resource - how to write a cv and covering letter nov18.pdf - published jdf - generic - school officer - schools - min l2 - mar 2019.pdf

We are seeking to establish a pool of School Officers for permanent and fixed term, full-time and part-time vacancies which may arise during the 2026 school year. Appointments may be offered at any time for vacancies that commence during this period.

Joondalup ESC is an Independent Public School providing specialist and individualised educational programs for students from Kindergarten to Year 6 with intellectual disabilities and special educational needs.

Dedicated staff teach a range of quality programs which are specialised, individualised, and specifically tailored to each student's individual needs and abilities. Teachers and Education Assistants are highly trained and competent to support students with intellectual disability, sensory impairment, physical disabilities, challenging behaviour, and Autism Spectrum Disorder. Classrooms have a high ratio of staff to students, and classroom numbers are kept small to ensure that each child is given every opportunity to succeed.

Find out more about our school by visiting www.joondalupesc.wa.edu.au or Schools Online.

The Role

Suitable applicants would work as part of a dedicated team and have the opportunity to make a meaningful and lasting contribution to our school community. Serving as a point of contact for staff and students in our administrative office, you will need to be well-organised, approachable, and capable of prioritising tasks effectively. You would also support and mentor other support staff and liaise with staff and students to ensure the delivery of excellent office support services. Experience with RM Billing, RM Finance, Compass, and MS Office suite is highly desirable. Ideal applicants will have prior experience in providing efficient customer service, with strong computer proficiency across various software applications, including databases, spreadsheets, and word processing. A willingness to learn new systems and procedures is advantageous. Experience in media, marketing, or communications will be considered an asset.

The role includes the following duties:

• Providing high-level clerical and administrative support to the Principal, Associate Principals, and Manager of Corporate Services, including managing diaries, scheduling meetings, handling emails, and other communication tasks.
• Under the direction of the Principal, liaising with staff, visitors, and members of the community on a range of school-related matters.
• Maintaining an organised management and filing system for correspondence, corporate information, and records related to projects, initiatives, committees, and other activities.
• Supporting the development, implementation, and management of the school’s marketing plan.
• Assisting with the creation and production of printed and digital materials to promote school events and initiatives, including maintenance of the school website.
• Contributing to editing and proofreading publications and media communications, ensuring compliance with Departmental policies and guidelines.
• Supporting the preparation of submissions and applications for awards and recognitions.
• Gathering and publishing news items, photographs, and videos in alignment with the school’s marketing plan and communication standards.
• Establishing and maintaining positive relationships with media outlets and other key stakeholders both internally and externally.
• Assisting the school leadership team in coordinating internal and external communication activities.

This role offers a unique opportunity to contribute to a dynamic and supportive educational environment, fostering positive engagement within our school community

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Natalie Hatton, Principal on (08) 9233 5800 or Natalie.Hatton@education.wa.edu.au

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• obtain a valid Working With Children Check before you start; and
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one (1) being your current line manager.

Step 2: Attach your documents

Your application should include:

• A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
• A three (3) page statement addressing the following selection criteria as outlined in the attached JDF
  • Demonstrated experience in providing effective administrative support with the ability to organise and prioritise tasks effectively.
  • Demonstrated experience in financial processes and procedures, including the handling of debtors, creditors, reconciliations, and /or preparing financial returns.
  • Demonstrated ability in using computers and a range of application software packages, particularly databases, spreadsheets and word processing.
  • Demonstrated good verbal and written communication skills and experience in the application of customer service principles and practices.
  • Demonstrated good interpersonal skills and ability to work unsupervised and in a team environment.

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: IPS/SS1005073

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Monday, 17 November 2025