Executive Assistant: Finance and Property

Executive Assistant: Finance and Property

Location: World Square CBD, 5 days in the office

Start Date: Immediate or by negotiation

Application Closing Date: Friday, 19 June 2026

Employment Type: Full-Time, Permanent

About the Role

The Executive Assistant: Finance and Property provides executive support and coordination across a range of functions for the Director to support the effective functioning of the directorate.

Major Accountabilities

• providing a range of executive administrative support services to enable the Director to perform their leadership responsibilities effectively
• appropriately managing the expectations of internal and external stakeholders, while preserving the Director’s time and availability
• providing general administrative support to leaders within the directorate
• ensuring the timely management of content and flow of information through the directorate
• providing administrative preparation and coordination of records, reports and executive level correspondence to assist decision making
• updating and maintaining records and databases, and complying with administrative systems and processes to ensure that all information is accurate, stored correctly and accessible in online systems
• overseeing meeting management including prioritisation, meeting papers, taking and distributing minutes, following up actions, coordinating guests and availability of necessary paperwork
• coordinating travel arrangements, including itineraries, accommodation, and logistics
• coordinating directorate related events and activities
• maintaining confidentiality while handling sensitive information and communications
• performing the role of Secretariat for the Capital Works Committee
• and all other tasks listed in the role description, or assigned from time to time.

Why Work for Sydney Catholic Schools

Joining Sydney Catholic Schools (SCS) means being part of NSW’s largest Catholic education community, with over 145 schools and 75,000 students. We offer job mobility, career diversity, and extensive professional development programs. We offer:

• a competitive salary of $114,602 per annum plus superannuation
• salary packaging of up to $15,900 annually
• up to 25% discount on school fees for parents of SCS students
• ongoing training and development opportunities
• Fitness Passport, wellbeing products and more
• ex-gratia leave between Christmas and New Year
• generous Employee Referral Program.

About You

The successful candidate will also possess the following:

• Certificate III/IV or equivalent qualification in administration
• minimum 5 years’ experience in an Executive Assistant or senior administrative role
• demonstrated success providing administrative support to leaders
• ability to deliver excellent customer and client service
• demonstrated experience coordinating meetings including managing agendas and following-up actions, Proven ability to organise a daily workload by priorities and work effectively in a team environment
• proven ability to meet deadlines in a fast-paced, quickly changing environment
• technology proficiency in Google Suite and Microsoft Office Suite
• willingness to respect, support, and uphold the mission, ethos, and teachings of the Catholic Church and the values of SCS.

Application Process

Click ‘Apply’ to submit your application, including:

• current CV
• cover letter.

For internal employees, apply via the 'Careers' tile in Employee Self Service.

If you encounter technical issues or for any general enquiries please contact the People & Culture Services team on (02) 9568 8297 (8am-5pm, Mon-Fri).

Statement of Commitment to Child Safety Click here to access SCS' Statement of Commitment to Child Safety and join us in creating a culture of child safety and wellbeing.

Working With Children Check (WWCC) This role is classified as child-related work and therefore requires a WWCC clearance prior to commencement of employment.

SCS welcomes and encourages applications from Aboriginal and Torres Strait Islander peoples and candidates with diverse backgrounds.