Administrative Assistant to the Deputy Principal (Staff)

Administrative Assistant to the Deputy Principal (Staff)

Kolbe Catholic College

Principal: Mr Nicholas Scully

Enquiries: principal@kcc.vic.edu.au

Applications Close: 04/06/2026

Position: Education Support Employee

Type: Ongoing

Hours per Week: Full-time

Role Description/Criteria

Ready to step into a role that supports the people at the heart of a thriving school community? We’re seeking an Administrative Assistant to the Deputy Principal (Staff) at our St Clare Campus (Greenvale).

We’re looking for someone who thrives on organisation, builds positive working relationships and supports staff and leadership teams with professionalism, efficiency and care.

Bring your attention to detail, communication skills and commitment to supporting staff planning and development in a dynamic and collaborative environment.

Be part of something meaningful where everyone grows.

Position Details:

• Education Support Officer Category C, Level 2
• Full time ongoing.

Your duties will include:

• Maintain Synergetic school management system records by accurately enter, update, and verify employee information, ensuring compliance with organisational policies and data privacy requirements.
• Manage and maintain the Deputy Principal (Staff) diary/calendar, exercising discretion to ensure efficiency and optimal operation.
• Prioritise issues requiring the immediate attention of the Deputy Principal (Staff).
• Ensure all paperwork for appointments and meetings is available for the Deputy Principal (Staff) and prepare files for meetings with parents, staff, students and members of the community.
• Monitor the currency of Working With Children Certification for all staff and visitors to the College and assist in the monitoring of VIT currency for all staff employed at the College.

A detailed list of additional responsibilities and key selection criteria can be found in the position description attached.

Skills and experience

To be successful in this position you will have the following:

• Effective planning and organisational skills; ability to manage multiple deadline and competing demands.
• Excellent interpersonal and communication skills to interact effectively with students, parents, and staff.
• Professional telephone and customer service etiquette.
• A high level of literacy, numeracy and information technology skills.
• Ability to work independently as well as within a team environment.
• The ability to maintain the highest levels of confidentiality when dealing with privileged information.
• Human Resources experience is highly regarded.
• Experience with the Synergetic school management system is highly regarded.
• Commitment to the value and ethos of Catholic education.

Applications Close: 4pm, Thursday 4th June 2026

Shortlisted candidate may be interviewed before the closing date

For more information about Kolbe Catholic College, please go to our website www.kolbecc.catholic.edu.au