Administration Officer

This is a permanent full-time position commencing ASAP

Education Business Services (EBS) is the key provider of professional business services and support for Western Australian public schools, statutory boards and divisions of the Department. These highly valued services are delivered through the areas of finance, information and communication technologies (ICT), and infrastructure. We continually strive to enhance the capability and responsiveness of our staff, systems and processes across the organisation to deliver high quality education.

The Infrastructure division has responsibility for the planning and provision of facilities (land, buildings and equipment), which includes land planning, student enrolment forecasting and facilities planning, strategic asset management, capital works programs, maintenance and minor works programs and provision of facilities related services.

The Role

As an Administration Officer you will provide clerical and administrative support to the Principal Project Officers and staff, including basic research. You will arrange meetings, prepare and distributes meeting agendas and minutes and undertake follow-up actions when required. You will also respond to telephone calls, visitor enquiries, diary appointments, e-mail and other communications.

Applicants with experience maintain an effective correspondence filing system for corporate information and records relating to projects, initiatives, committees and other related activities are encouraged to apply. The role will include maintaining financial data, assisting with budget preparation and preparing expenditure reports.

The successful applicant will ideally have strong written, verbal and interpersonal communication skills with the ability to liaise and build working relationships with individuals at all levels. In this role you will assist with travel arrangements, including preparing travel documents and booking flights and accommodation. As well as undertake payment of accounts, credit card reconciliation and purchasing requirements.

Professional Benefits

We are conveniently located in East Perth and our employees enjoy a range of benefits which include:

• 12% employer contributed superannuation.
• Generous leave entitlements including annual, personal, long service and parental leave
• Professional development opportunities and study leave/assistance
• Access to salary packaging (in accordance with relevant industrial instruments)
• Enjoy easy access to public transport with the Claisebrook train station just a 5-minute walk away or, take advantage of the free Yellow Cat bus service that stops outside our building entrance. Additionally, various CPP parking locations are within walking distance.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Lynette Pedersen, Project Support Officer - Maintenance & Minor Works on (08) 9264 8313 or by emailing Lynette.Pedersen2@education.wa.edu.au

Eligibility

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.

Step 2: Attach your documents

Your application should include:

• A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
• A two (2) page statement addressing the following selection criteria as outlined in the attached JDF:
  1. Demonstrated experience in clerical and general administrative duties.
  2. Demonstrated experience in purchasing, processing accounts for payment and monitoring expenditure for a work unit.
  3. Demonstrated sound keyboarding and computer skills, including a working knowledge of databases, spreadsheets, word processing and experience using an electronic records management system.
  4. Demonstrated good organisational skills, including the ability to use initiative and work independently or as part of a team.

Shortlisted applicants will have their skills and experiences in relation to the remaining selection criteria assessed in the further stages of the recruitment process.

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: DOE1056790

Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Friday, 14 August 2026