System Enrolments Coordinator

System Enrolments Coordinator

Catholic Education - Diocese of Wollongong (see more jobs from this school)

Wollongong, NSW

Coordinator

Contract Type: Permanent/Ongoing Position Full Time

Applications Close: 2 November 2025

Catholic Education Diocese of Wollongong (CEDoW) comprises 38 Catholic schools with more then 20,000 students enrolled across the Illawarra, Macarthur, Shoalhaven and Southern Highlands regions.

Location: Catholic Education Office, Wollongong

The Executive Director of Schools, Diocese of Wollongong (CEDoW), invites applications from suitably qualified and experienced personnel for a permanent full time position as a System Enrolments Coordinator based in Wollongong.

WHY WORK FOR CATHOLIC EDUCATION IN THE DIOCESE OF WOLLONGONG

We provide our team with:

• An annual salary range of $125,300 - $135,100 plus superannuation (salary based on skills and experience)
• Flexible working opportunities
• Ex-gratia leave during the Christmas Period
• Salary packaging
• Excellent professional development programs
• An environment that encourages innovation and collaboration through education
• A platform to contribute to the life, mission, and work of the Catholic faith community

ABOUT THE ROLE

Reporting to the Director - Strategy and Communications, the System Enrolments Coordinator is a core member of the Strategy and Communications Team. The role holds day-to-day ownership and management of the online enrolment platform, Funnel and ensures our organisational mission is delivered throughout the enrolment process. Your duties may include the following:

• Model the Catholic values of hope, integrity, justice and compassion.
• Independently manage the Funnel online enrolment platform while acting as the primary liaison with the developer.
• Manage all user permissions and access and maintain appropriate security and confidentiality for the platform's data.
• Provide expert training and ongoing support to school staff on Funnel usage, and efficiently respond to and troubleshoot all platform-related help requests.
• Provide expert advice and direction to schools and parents on the application of CEDoW’s enrolment policy.
• Implement and manage system automations for consistent, timely processes, and advise schools on best-practice Funnel setup.
• Collect, analyse, and interpret enrolment data and prepare enrolment trend reports for key stakeholders, including leadership and the Diocesan auditor.
• Coordinate the CEDoW Enrolment Advisory Committee, including administrative oversight, and develop and maintain essential resources and training materials for schools on enrolment policies.
• Contribute enrolment data and analysis for staffing and budget forecasting for various teams, including ongoing technology costs for the enrolment function.
• Build and maintain strong relationships with key stakeholders proactively communicating and coordinating the annual school enrolment cycle.
• Stay informed of industry developments and execute annual risk mitigation strategies for the enrolment function.

ABOUT YOU

• A thorough understanding of enrolment processes and best practices in Catholic schools, with the capacity to lead and implement these practices.
• Proficiency in using the Funnel online enrolment platform, with demonstrated ability to lead training and support initiatives for others.
• Advanced analytical skills with the capacity to collect, analyse, and interpret complex enrolment data, and prepare strategic reports for senior leadership.
• Excellent written and verbal communication skills, with the ability to build and maintain effective strategic relationships with diverse stakeholders.
• Proven ability to identify and analyse complex problems, develop innovative solutions, and make sound decisions in a timely manner.
• In-depth knowledge of CEDoW's enrolment policy and related procedures, with the ability to interpret, apply, and influence their development.
• High level of computer literacy.
• A demonstrated commitment to providing high-quality, professional, and timely service with the ability to resolve complex issues efficiently.

QUALIFICATIONS AND EXPERIENCE

• Experience working in a school or educational setting, preferably in a senior enrolment or admissions role.
• Degree qualifications in Education, Business, Project Management or a related field.
• Extensive experience with online enrolment and/or student information systems.
• Demonstrated understanding of the mission and values of Catholic education.

DESIRABLE

• Demonstrated experience in a leadership role or managing multiple priorities.
• Understanding of relevant legislation regarding diversity and inclusion, including the Disability Discrimination Act.
• Demonstrated understanding of the role of the Bishop of Wollongong’s decree, Bearers of Christ's Love: Catholic Schools in the Diocese of Wollongong, in informing the CEDoW Enrolment Policy.

WORKING WITH CHILDREN CLEARANCE

This role is classified as child-related work and therefore we require a working with children clearance to be completed prior to your commencement with us.

POSITION APPLICATION

Applicants are to complete an online application which asks you to briefly address the ‘About You’ section. Please keep your response to the equivalent of 2 pages in length.

To confidentially discuss your application or general interest in this position please contact Matt Baxter, Director - Strategy and Communications on 0411 729 433.

To submit your application please select the 'Apply Now' button at the bottom of this advertisement.

Closing Date: Sunday 2 November 2025 at 11:55pm

Catholic Education - Diocese of Wollongong (see more jobs from this school)

Wollongong, NSW

http://www.dow.catholic.edu.au/

Affiliation: Catholic

Teaching Level: Not applicable

The Diocese of Wollongong is situated approximately 100 km south of Sydney, NSW, Australia. The diocese stretches from Ingleburn and Varroville in the north, through Helensburgh down the coast to Milton-Ulladulla and west through the southern highlands to Moss Vale. There are currently 29 systemic Catholic Primary schools and 9 systemic Catholic High schools in the diocese. There are also 7 Congregational High Schools within the diocese.