Senior School Administration Assistant

Senior School Administration Assistant

Sacred Heart College - Newtown

NEWTOWN, VIC

Admin / SSO / Non-Teaching

Contract Type: Contract Position Full Time

Applications Close: 14 November 2025

6-month Fixed Term | Full-time | Commencing January 2026

Classification: CEMEA 2022, Education Support Staff, Category C, Level 3

ABOUT THE COLLEGE

Just over an hour from Melbourne’s CBD, Sacred Heart College is nestled in the vibrant heart of Geelong, offering the best of both worlds: a rewarding career in a leading school and the lifestyle benefits of a thriving coastal city.

Sacred Heart College is a dynamic, high-performing school community with a proud heritage, strong traditions, and a deep sense of welcome. Grounded in the Mercy values of compassion, justice, respect, hospitality, service and courage, we foster a learning environment where inclusion, growth, and belonging are at the core of everything we do.

Our strategic vision, Strategy 2021 and Beyond, centres on reimagining learning for a changing world. We are committed to nurturing curious, creative, and self-directed learners who strive for excellence and make a difference in their communities.

Whether you're looking to make a sea change or ready for a new challenge in a purpose-led environment, Sacred Heart College offers the opportunity to do meaningful work with impact.

ABOUT THE ROLE

We are seeking a highly organised and proactive Senior School Administration Assistant to join our dedicated Senior School team. This position plays a vital role in supporting the delivery of VCE, VET and Vocational Major programs, ensuring seamless coordination of assessments, compliance processes and administrative operations.

In this role, you will:

• Manage and report data across internal and external systems, including VASS.
• Act as the College’s VASS expert and liaison with the VCAA.
• Coordinate the recruitment, onboarding and scheduling of exam supervisors.
• Manage logistics for SACs and other assessments.
• Ensure compliance with all VCAA and College assessment requirements.
• Support students engaged in VSV and VSL programs.
• Assist with special provision applications and related documentation.
• Provide high-quality administrative, project and event support to the Senior School team.
• Maintain efficient systems, communication, and data management processes.

ABOUT YOU

You are a detail-oriented professional with exceptional organisational and communication skills. You thrive in a fast-paced environment, enjoy working collaboratively, and bring initiative and problem-solving to everything you do.

You will also have:

• Strong administrative and planning skills, with experience supporting senior school operations.
• Specialist knowledge of VCE and exam administration processes.
• Excellent interpersonal skills and the ability to build strong relationships with staff, students and external partners.
• A proactive, solutions-focused mindset and commitment to continuous improvement.
• High-level confidentiality, accuracy and professionalism.
• A commitment to the mission and Mercy values of Sacred Heart College.

Desirable:

• Relevant qualifications and/or experience in VASS or education administration.

APPLICATION PROCESS

Applications must be made through the College website and include:

• a cover letter
• a resume

and can be addressed to Ms Anna Negro, Principal.

Applications sent directly to the College or submitted through external websites such as Seek or LinkedIn will not be accepted.

Applications close at 9:00 AM, Friday 14 November 2025.

Attachments:

• 2025 - Senior School Administrator - Position Description.pdf
• Strategy 2021 and Beyond.pdf
• SHC Culture.pdf

Sacred Heart College - Newtown

NEWTOWN, VIC

http://www.shcgeelong.catholic.edu.au

Principal: Anna Negro

Affiliation: Catholic

Teaching Level: Secondary

Gender: Girl

1445 Students

128 Teaching Staff

70 Non-Teaching Staff

Single School

Offers IB

Offers VET