General Office Administration

Government schools

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Applications close Tuesday 12 August 2025 at 11.59pm

Overview

Work Type: Fixed-term - Full-time

Salary: Salary not specified

Grade: Education Support - Level 1, Range 2

Occupation: Administration

Location: Barwon South West - Glenelg

Reference: 1485488

Selection Criteria

SC1 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to an administration position. Knowledge of Cases21, EduPay/Recruitment, XUNO and Google Drive favourable.

SC2 Demonstrated organisational skills, efficiency, attention to detail and commitment to process improvement.

SC3 Demonstrated capacity to work collaboratively and communicate effectively with all members of the school community.

SC4 Demonstrated commitment to professional learning and growth for both self and others.

SC5 Demonstrated capacity to show initiative, contribute to a positive school culture and commitment to the vision and values of Heywood & District Secondary College.

Role

An Office Administration role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided, but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

Responsibilities

• Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
• Provide administrative support to external service providers as required.
• Support the processing of student admissions, enrolments, transfers, suspensions and sick bay visits.
• Daily rolls/attendance through XUNO and Cases21.
• Support attendance policy and processes to ensure accurate records are kept daily - follow up incomplete rolls, support with Census activities
• Manage the School email account.
• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control (including uniform and first aid supplies), supporting organisation of meetings, receiving and initial processing of standard paperwork.
• Maintain a high level of confidentiality at all times.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

THE PREFERRED TIME FRACTION FOR THIS POSITION IS FULL TIME - however other arrangements may be able to be negotiated for the right candidate. Whilst this position is being advertised for a 12 month period, there is a strong possibility of an Ongoing position becoming available in the future. Start date can be negotiated if required. Leave entitlements include leave during the school holiday periods.

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Heywood & District Secondary College is a small rural school that lies 30km north of Portland and approximately 72km from the South Australian border. Our students travel from outlying areas, i.e. Condah, Dartmoor, Bessiebelle and Tyrendarra. The Heywood community, situated near the newly recognised Budj Bim National Park, has a strong indigenous connection to country. We ensure that our staff undergo Cultural Understanding and Safety Training (CUST) to encourage these connections to strengthen. Our cherished relationship with Winda Mara sees local elders working closely with the school to support the local Aboriginal children and our teaching of the local Gunditjmara Language and Culture Program.

We strive to be valued as an innovative and outstanding College that promotes partnerships between families, staff and the wider community. We support and empower students to accept responsibility for personal and academic growth and provide a safe and caring environment that allows all students to achieve their potential. We pride ourselves in the knowledge that each student is well-known to staff and that positive student-staff relationships prosper through the College.

The local Agriculture and Horticulture Industry is an employer of a large percentage of our community and as a result we are continuing to establish a strong primary industry curriculum base. We have a prosperous school farm, rearing chickens and sheep, plus growing vegetables. We are currently designing Community and Stephanie Alexander Kitchen gardens.

Apply now

Applications close Tuesday 12 August 2025 at 11.59pm

Posted 1 August 2025