Executive Support Officer

Organisation / Entity: Department of Education

Job category: Administration and Clerical | Executive Support and Secretarial

Job location: Sydney Region / Sydney - Inner West

Job reference number: 10424-43836399

Total remuneration package: From AUD $84,659.00 to $92,701.00 per year

Closing date: 11/01/2026 - 11:59 PM

At the NSW Department of Education, we educate and inspire lifelong learners – from early childhood, through schooling to vocational education and training.

• Ongoing Full-Time
• Located in Eveleigh with flexible working arrangements available
• Competitive salary of $84,659 - $92,701 pa plus superannuation and leave loading.

About the role

This is a great opportunity to work side-by-side our executive team where you will be at the heart of the action, helping shape our Directorate’s work while keeping everything running smoothly. To deliver this, you will support the Executive Director with the day-to-day management of the office to help achieve key organisational objectives.

Our new team manages Property Operations, Transactions and Community Infrastructure. This includes the Share Our Space program, which allows community members to enjoy quality outdoor facilities like playgrounds, multipurpose courts and ovals during the school holidays. By sharing our space, we help create opportunities for informal sport and recreation, a sense of stewardship and responsibility for our schools and their role in building relationships, connections and resilience for all.

Key accountabilities

• Manage Executive Directors' office communication, correspondence, diary, and travel and accommodation.
• Provide a range of meeting support services, including preparation of agendas, organising venues and writing and distribution of minutes, to contribute to the efficient running of meetings.
• Administer and maintain records management systems and processes to ensure that all information is accurate, stored correctly and accessible.
• Respond to internal and external enquiries, escalating or redirecting associated issues, to ensure the provision of accurate information.

Key challenges

• Communicating effectively and professionally with stakeholders at all levels and working cooperatively as a team member.
• Exercising sound judgement in organising workload to meet deadlines.
• Being flexible and responsive to the priorities of the directorate and willing to embrace new technologies to improve business processes and maintain a culture of continuous improvement.

For further information please click here to view the role description.

About you -

• Experience providing administrative and executive support
• Diary management experience
• A team player, willing to be agile, highly-responsive and contribute to a positive workplace culture
• Knowledge of and commitment to implementing the Department’s Aboriginal Education Policy and upholding the Department’s Partnership Agreement with the NSW AECG and to ensure quality outcomes for Aboriginal people

Essential requirements of the role

• Capacity to provide executive and administrative support to the Executive Director.
• Demonstrated understanding of and commitment to the value of public education.

Benefits

• Flexible working arrangements
• 35 hour working week
• Competitive, salary sacrificing, employer’s contribution to superannuation and annual leave loading
• Flex Leave entitlements, generous holidays & leave conditions
• Opportunities for advancement and mobility across the Department to support your career growth

How to apply

Attach a resume (maximum 5 pages) and a cover letter (maximum 2 pages) outlining how you meet the requirements and capabilities of this role.

Applicants are encouraged to prepare their application materials independently. The selection panel values authentic and personally written responses that reflect your own experience, insights and alignment with the Department’s values and priorities.

Please refer to the Applicant’s Guide to Applying to assist you with your application.

If you are an existing Education Support Staff (corporate staff) with the NSW Department of Education, click here for instructions on how to submit your application.

All other applicants please submit your application by clicking ‘Apply Now’.

Note: the selection process will include a range of assessment techniques to assist in determining your suitability for the role. Successful candidates will be required to undertake pre-employment screening for this role which includes a National Criminal History Check.

As a condition of employment, successful candidates not currently employed by the Department must provide a valid Working with Children Check (WWCC) clearance number. Renewal is not required after the WWCC expires, as long as you remain in a non–child-related role. Employer obligations only apply while the WWCC is valid.

Candidates must have Australian work rights (citizens, permanent residents, New Zealand citizens or a valid work visa). Ongoing (permanent) roles are open to Australian citizens and permanent residents and New Zealand citizens, while temporary roles welcome applicants with a visa.

Closing date: 11 January 2026 at 11:59pm.

For role enquiries please contact James Orchiston james.orchiston1@det.nsw.edu.au and for recruitment process enquiries please contact Nabeel Abd Almadi at nabeel.abdalmadi@det.nsw.edu.au

We welcome applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse groups, the LGBTQIA+ community, veterans, refugees and people with disability. If we can make some adjustments to our recruitment/interview process to better enable you to shine, please contact the Diversity and Inclusion Team (youbelong@det.nsw.edu.au) or visit NSW Department of Education Diversity and Inclusion.

A recruitment pool may be created through this recruitment process. A recruitment pool is a group of applicants who have been assessed and identified as suitable for this role, and who may be considered for a range of similar roles, including temporary, term or ongoing roles, over the next 18 months.