Executive Assistant

This is a permanent full-time position commencing March 2026 The Infrastructure division is responsible for overseeing the Department’s built assets (land, buildings and equipment). This includes land planning, student enrolment forecasting and facilities planning, strategic asset management, capital works programs, maintenance and minor works programs, and providing services for facilities.

The Role

We are seeking an organised individual to provide administrative support to the Executive Director, staff in the Executive Director’s office and broader Infrastructure team. The successful applicant will be able to adapt to change and work under pressure to achieve desired outcomes in a highly demanding environment, often with urgent and competing priorities. This role includes coordinating correspondence and briefing notes, travel arrangements, scheduling appointments, managing task lists and managing enquiries and requests.

You will also oversee office systems, handle some financial processes, and conduct research to support informed decision-making. You will also help to assess the priority of work, refer matters for action and follow up with the Executive Director or other staff members on behalf of the Executive Director.

Professional Benefits

We are conveniently located in East Perth and our employees enjoy a range of benefits which include:

• 12% employer contributed superannuation.
• Flexible working arrangements are genuinely considered to create healthy work life balance including working from home and flexible working hours.
• Generous leave entitlements including annual, personal, long service and parental leave
• Professional development opportunities and study leave/assistance
• Access to salary packaging (in accordance with relevant industrial instruments)
• Easy access to public transport – the Claisebrook train station is just a 5-minute walk away and the free Yellow CAT bus service stops outside our building entrance. Additionally, there are various City of Perth parking locations within walking distance.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Sophie Kilby, Principal Consultant, Infrastructure on 08 9264 4640 or emailing sophie.kilby@education.wa.edu.au

We are committed to building the leadership capability of our people (Building Leadership Impact).

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.

Step 2: Attach your documents
Your application should include:

• A CV of up to five (5) pages outlining your employment history and professional learning summary relevant to this position
• Up to two (2) page statement addressing the following selection criteria as outlined in the attached JDF:
  1. Demonstrated considerable knowledge and experience in the delivery of high-level administration support services, including the ability to provide executive support to senior managers.
  5. Demonstrated sound research, conceptual, analytical and problem solving skills with the ability to use initiative to identify priorities and meet conflicting timelines.

Shortlisted applicants will have their skills and experiences in relation to the remaining selection criteria assessed in the further stages of the recruitment process.

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: DOE1023106

Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Friday, 30 January 2026.

Attachments: - PUBLISHED JDF - 00011929 - Executive Assistant - Infrastructure - PS L3 - Oct 2025.pdf

• Branch: Infrastructure
• Division: Education Business Services
• Salary: Level 3, $86,439 - $92,795 per annum (pro-rata) (PSCA 2024)
• Work Type: Permanent - Full Time
• FTE: 1.0
• Location: East Perth
• Closing Date: 2026-01-30 4:30 PM