Executive Assistant - West End State School

Education ([Organisation site](http://qed.qld.gov.au/) ( http://qed.qld.gov.au/ ))

Metropolitan South Region, School and Regional Operations and Performance Division

West End State School is seeking a dedicated Executive Assistant to support the Principal and Executive Leadership Team within our large and vibrant school community. As a key member of the support staff, you will play an essential role in ensuring the smooth and efficient management of the school’s daily operations. This position requires strong organisational skills, attention to detail, and the ability to work collaboratively in a dynamic environment. Your contribution will be vital to the success of our leadership team and wider school community.

Join us now and make a meaningful impact at West End State School.

Job details

• Position status: Fixed Term Temporary
• Position type: Full-time
• Occupational group: Administration
• Classification: AO3
• Workplace Location: Brisbane - South
• Job ad reference: QLD/MSR650415/25T
• Closing date: 06-Aug-2025
• Yearly salary: $75886 - $84201
• Fortnightly salary: $2908.70 - $3227.40
• Total remuneration:
• Salary Other:
• Job duration: Until 06 February 2026 unless otherwise determined
• Contact person: Tony Maksoud
• Contact details: 07 3010 8222 Access the [National Relay Service](https://www.communications.gov.au/what-we-do/phone/services-people-disability/accesshub/national-relay-service)

***Image courtesy of [West End State School](https://westendss.eq.edu.au/) ( https://westendss.eq.edu.au/ )***

About the School

West End State School is a vibrant and inclusive community where every child is supported to thrive. With a strong focus on creativity, confidence, and compassion, the school fosters a learning environment built on collaboration and care. Staff work together through ongoing professional learning to bring innovative practices into the classroom, ensuring the best outcomes for students. Located near the CBD and cultural precinct, West End State School proudly partners with local institutions to enrich every student's educational journey.

Your Responsibilities

As the Executive Assistant, your responsibilities will include, but are not limited to:

• The successful applicant will be required to liaise with other Government departments, schools, industry and business, with a focus on a high level of client services.
• Monitor and Manage the school's ‘principal' email accounts.
• Process, distribute and file incoming and outgoing correspondence.
• Monitor and screen incoming telephone calls and correspondence to the office and where necessary direct these to the appropriate areas.
• Coordinate the provision of administrative and executive support to conferences and meetings, including organising room bookings, travel, accommodation and registrations.
• Coordinate Right to Information (RTI) and Legal Search requests.
• Prepare and distribute confidential documents for School Council meetings and attend to take minutes.
• Use databases to process information and produce reports. Maintain OneSchool management and administrative databases as required.
• Recruitment Support - Document support, Communication and logistics.
• Set-up and manage booking software e.g.: Parent /Teacher interviews etc
• Assist with school events as required.
• Maintain school policy documents and school plans and amend and update as necessary.

Highly Desirable Skills And Experiences

Highly desirable but not mandatory skills and experiences are:

• Excellent verbal and written communication skills.
• The successful applicant will be required to liaise with other Government departments, schools, industry and business, with a focus on a high level of client services.
• Strong interpersonal and customer service skills.
• Ability to work independently, be self-motivated and proactive.
• Demonstrated experience in managing dairies and calendars.
• Excellent organisational and time management skills.
• High level of proficiency and demonstrated ability in the use of Microsoft Suite, TryBooking, SOBS, Onceschool etc.
• Ability to think logically and solve problems.
• Strong attention to detail, including a high level of accuracy and demonstrate a high level of confidentiality.
• Proven ability to multitask and work well under pressure and to manage shifting priorities and interruptions in an office environment.
• Experience in similar position within a school is highly desirable.

**Please refer to the attached role description for the full list of responsibilities and mandatory requirements for this position.**

Interested? To Apply

• Attach a brief resume including contact details for 2 referees (referees should be familiar with your relevant work history).
• Attach a written statement (1-page maximum) about how your achievements and capabilities meet the requirements of the role.

*We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.*

*Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.*

*Applications from recruitment agencies will not be accepted.*

*The Department of Education is a family inclusive workplace. [Click here to find out more about our Inclusion and Diversity strategies.](https://alt-qed.qed.qld.gov.au/working-with-us/induction/department/human-resources/inclusion-and-diversity#:~:text=Pathways%20to%20Parity,participate%20fully%20in%20our%20workplaces.) ( https://alt-qed.qed.qld.gov.au/working-with-us/induction/department/human-resources/inclusion-and-diversity#:~:text=Pathways%20to%20Parity,participate%20fully%20in%20our%20workplaces. )*

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote [human rights](https://www.forgov.qld.gov.au/humanrights) ( https://www.forgov.qld.gov.au/humanrights ) and [diversity](https://www.forgov.qld.gov.au/inclusion-and-diversity-commitment) ( https://www.forgov.qld.gov.au/inclusion-and-diversity-commitment ).

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• [Applicant Information Package (PDF, 245KB)](/jobtools/b_fileupload.proc_download?in_file_id=40982964&in_servicecode=CUSTOMSEARCH&in_organid=14904&in_sessionid=0&in_hash_key=5AE4B5EE45BB053109B3332E215F7784) ( https://smartjobs.qld.gov.au/jobtools/b_fileupload.proc_download?in_file_id=40982964&in_servicecode=CUSTOMSEARCH&in_organid=14904&in_sessionid=0&in_hash_key=5AE4B5EE45BB053109B3332E215F7784 ) Information Package for Applicants [MSR650415_25T - Role Description (PDF, 243KB)](/jobtools/b_fileupload.proc_download?in_file_id=40982965&in_servicecode=CUSTOMSEARCH&in_organid=14904&in_sessionid=0&in_hash_key=4B5E6FCDAF990597EF927300783E7569) ( https://smartjobs.qld.gov.au/jobtools/b_fileupload.proc_download?in_file_id=40982965&in_servicecode=CUSTOMSEARCH&in_organid=14904&in_sessionid=0&in_hash_key=4B5E6FCDAF990597EF927300783E7569 ) Role Description