Administration Assistant – Leadership Team

Administration Assistant – Leadership Team

Damascus College

Type

Ongoing

Role

Education Support Employee

Hours

Full-time

Closes

26-05-2025

About the role

Damascus College is a dynamic Christ-centred learning community, set in a beautiful 22-hectare bush setting close to the Ballarat CBD. As Ballarat’s only Catholic co-educational secondary college, our innovative and progressive learning environment aspires to challenge students to contribute confidently to the global community.   

Damascus is experiencing an exciting period of growth and expansion and as a result, we are seeking an Administrative Assistant to work closely with and support the College’s Leadership Team. Reporting to the Deputy Principal, this varied role provides high level administrative assistance across a range of tasks as well as acting as a central point of contact between the Leadership Team and a wide range of internal and external stakeholders. 

Key responsibilities of this position include: 

• Coordinate and manage multiple Leadership Team members’ calendars, proactively identifying and resolving scheduling conflicts
• Provide comprehensive meeting support; schedule meetings, prepare agendas and documents, manage resources, take minutes, and coordinate catering
• Monitor and manage email inboxes, monitoring, prioritising and responding to correspondence as appropriate
• Draft and proofread communication materials including weekly bulletins, newsletters, and formal correspondence
• Support the coordination of whole-school events, including logistical and content preparation
• Serve as a key point of contact for internal and external stakeholders, demonstrating professionalism and discretion at all times 
• Maintain accurate and up-to-date records

For this position, the ideal candidate will have:

• Strong administrative skills with relevant experience in a similar role.
• Exceptional attention to detail and a highly organised approach to their work.
• Excellent interpersonal skills and the ability to relate well to community members. 
• Excellent computer skills.
• Data and analytical skills.
• The ability to work in a fast-paced working environment.
• Ability to work collaboratively within a team environment and support the values of a Catholic school in the Mercy Tradition.

While this role is ideally full-time, part-time applicants may be considered. Please specify your preference in your application.

In return, we can provide:

• A role where you will be part of a supportive and dedicated team 
• An active Staff Association with regular activities for employees
• Free onsite parking
• Access to our Employee Assistance Program for confidential counselling 

How to Apply 

For an application to be considered, it is essential that applicants include:

(1) Cover Letter 

(2) Key selection Statement (applications must include a document containing detailed responses to the Key Selection Criteria contained in the Position Description (available via our website)

(3) Detailed resume and 

(4) Completed College Application Form.

We invite you to visit our website to obtain further information about the College and the application process www.damascus.vic.edu.au 

All Applications are to be sent via email to recruitment@damascus.vic.edu.au

Applications close 9am Monday 26th May 2025. 

Shortlisted applicants will be contacted for an interview. 

_Damascus College is committed to the safety, wellbeing and inclusion of all children and young people. All employees and volunteers to the college must be committed to providing the highest level of safety and care._ 

_Damascus College acknowledges the Traditional Custodians of the land the Wadawurrung people. We pay respect to Elders past, present, and emerging._

Application Procedure

For an application to be considered, it is essential that applicants include: 

(1) a Cover Letter; 

(2) a Key Selection Statement; 

(3) a detailed resume and

(4) a completed College Application Form. 

We invite you to visit our website to obtain further information about the College and the application process. www.damascus.vic.edu.au 

All applications are to be sent through to recruitment@damascus.vic.edu.au.

Applications close

26th May 2025

Contact details

Principal

Mr Steven Mifsud

Email address

recruitment@damascus.vic.edu.au

Phone

5337 2222

Address

1412 Geelong Road

Mount Clear, 3350