School Officer

This is a 12 month fixed term, part-time (0.4 FTE) position commencing Term 1, 2026 with possible extension

Located in the heart of the western suburbs, Swanbourne Primary School (PS) is a dynamic and inclusive learning environment catering for students from Kindergarten to Year 6. We pride ourselves on our strong community connections, commitment to excellence, and a culture that places children at the centre of everything we do.

Our school is known for its engaging educational programs, rich extracurricular offerings, and a calendar full of exciting excursions, incursions, camps, and whole-school events. We value clear communication with families through platforms like Connect and Kaartdijin, and strive to maintain a warm, welcoming atmosphere for all.

Find out more about our school by visiting www.swanbourneprimary.wa.edu.au or Schools Online

The Role

As a School Officer, you will be the first point of contact in our busy front office and play a vital role in ensuring the smooth and professional operation of Swanbourne Ps. You will ideally work closely with the Manager Corporate Services and school leadership to provide high-quality administrative and financial support across a range of school functions. This includes greeting visitors and responding to enquiries with professionalism and warmth, helping to create a welcoming environment for students, families, and staff.

The successful applicant will ideally support the Manager Corporate Services in administering the school’s financial, physical, and human resources, while maintaining confidentiality and safeguarding sensitive information. Working closely with the administration team, school support staff, teaching staff, and the wider school community will ensure effective service delivery. In addition you would assist with student-related activities such as:

• Excursions
• Incursions
• School carnivals
• RM Billing
• Enrolment processes, including providing information and advice to families and collecting documentation for new student enrolments.
• Maintaining accurate and up-to-date school databases, records, and management information systems
• General word processing and administrative tasks
• Preparing and distributing Connect notices and other school communications
• Assisting with medical documentation and student health records
• Supporting financial and administrative operations in collaboration with the Manager Corporate Services.

A good working knowledge of Student Information System (SIS), Compass, and confidence using school systems and digital platforms are highly regarded. The successful applicant should ideally display accurate data entry, strong verbal and written communication skills, and a commitment to maintaining confidentiality and the security of sensitive material. They will ideally assist other members of the administration team in maintaining school systems and records, and model effective and high-quality customer and administrative support service delivery.

We are seeking a highly efficient, self-motivated individual who thrives in a collaborative team setting and contributes positively to school culture. The ability to meet deadlines in a fast-paced and dynamic environment, along with experience in applying customer service principles and practices, will be highly desirable to be successful in this role.

If you’re passionate about education and want to be part of a supportive and forward-thinking school community, we encourage you to apply.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Joanne Newhouse, Principal on 9253 5300 or email Joanne.newhouse@education.wa.edu.au

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• obtain a valid Working With Children Check before you start; and
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one (1) being your current line manager.

Step 2: Attach your documents

Your application should include:

• A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
• A three (3) page statement addressing the following selection criteria as outlined in the attached JDF
  • Demonstrated experience in providing effective administrative support with the ability to organise and prioritise tasks effectively.
  • Demonstrated experience in financial processes and procedures, including the handling of debtors, creditors, reconciliations, and /or preparing financial returns.
  • Demonstrated ability in using computers and a range of application software packages, particularly databases, spreadsheets and word processing.
  • Demonstrated good verbal and written communication skills and experience in the application of customer service principles and practices.
  • Demonstrated good interpersonal skills and ability to work unsupervised and in a team environment.

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: IPS/SS1006962

Suitable applicants may be considered for similar vacancies arising within the next 12 months following this selection process. This may include circumstances where the successful applicant declines or vacates the position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Thursday, 4 December 2025.