Executive Assistant
This is a permanent full-time position commencing Term 3, 2026 Balcatta Senior High School (SHS) is situated in the northern suburbs of Perth. As an Independent Public School, we make decisions at the local level to ensure our students have opportunities for success and to better meet the needs of our school community. We have a long and rich history of providing students with an inclusive and enriching educational experience, embracing diversity, and valuing difference. Our teachers and support staff know their students and are committed to creating a positive, engaging learning experience where students can achieve their full potential.
We provide many opportunities and programs for students to develop, enhance and exhibit attitudes and values which allow them to develop into competent, confident, and caring young adults who promote a healthy lifestyle in themselves and in others, and who can take their place in the community.
Find out more about our school by visiting balcattashs.wa.edu.au or Schools Online
The Role
We are seeking a highly organised, proactive and values‑driven Executive Assistant to provide high‑level administrative and executive support to the Principal and Executive leadership. This role is the central coordination point of the Principal’s office and requires professionalism, discretion and sound judgement to support effective leadership, governance and daily school operations.
Key responsibilities include managing complex term planners, correspondence and enquiries. The role coordinates meetings, events and school functions and provides secretariat support to school‑based committees and the School Board. This includes preparing agendas, recording minutes and tracking actions. The Executive Assistant also supports school communications and reporting through document preparation, intranet updates, data collation for reports, and the secure management of records, filing systems and confidential information. Additional duties include organising school functions and providing administrative support for special projects and whole‑school initiatives.
The successful applicant will ideally have strong written, verbal and interpersonal skills. They would show excellent organisation and time management, with the ability to prioritise in a fast‑paced environment. Sound administrative experience, strong IT skills (including Microsoft Office, Integris, Compass, SOBS, DAM, TRBWA and WWCC), attention to detail, and a collaborative approach are highly desirable. A proven ability to maintain confidentiality and work effectively with a wide range of stakeholders is highly important.
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Mirella Barilla, Manager Corporate Services, on (08) 9345 8200 or emailing Mirella.barilla@education.wa.edu.au.
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds. Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- obtain a valid Working With Children Check before you start; and
- consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.
Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one (1) being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
- A three (3) page statement addressing the following selection criteria as outlined in the attached JDF
- Demonstrated sound written, verbal and interpersonal skills, including the ability to exercise confidentiality and liaise effectively with individuals at all levels.
- Demonstrated sound knowledge and experience in administrative and clerical functions.
- Demonstrated sound keyboarding and computer skills, including a working knowledge of word processing, databases, spreadsheets and information technology systems.
- Demonstrated initiative and sound organisational skills, including the ability to prioritise and finalise tasks with minimal supervision and work as part of a team.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: IPS/SS1033073
Suitable applicants may be considered for similar vacancies arising within the next 12 months following this selection process. This may include circumstances where the successful applicant declines or vacates the position.
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Friday, 15 May 2026
Attachments:
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