Administrative Officer - Yarrabilba State Secondary College

job recruited via Department of Education and Training (Queensland) (Brisbane, Queensland, Australia)

Job Reference QLD/SER669469/25T

Closing date November 20, 2025

Location Logan - Beaudesert

Contact 07 5549 8777

About this job

About Yarrabilba State Secondary College:

We are very proud to welcome you to Yarrabilba State Secondary College, the foundation high school in the rapidly growing community of Yarrabilba.

Yarrabilba State Secondary College will provide a real, relevant, quality educational experience, balancing the use of technology with human connection. Our personalised learning approach is designed to prepare our students to thrive in today's world.

About the Role:

This role is central to ensuring the smooth day-to-day operations of the school and requires exceptional attention to detail, strong organisational skills, and the ability to manage competing priorities. Working in our Student Services administration, our ideal candidate would have a calm and professional demeanour, and show compassion when dealing with students and confidentiality. As a mainly student based role, student based administration experience is highly regarded.

We're seeking a reliable, organised, and proactive professional who thrives in a collaborative environment and is committed to contributing to a positive school culture.

Responsibilities Include:

• Perform a variety of day to day administrative and support services that are routine in nature and directed by the Principal or the Business Manager.
• Undertake routine activities including reception (telephone and counter enquiries), arranging appointments, correspondence and general administration, maintaining school records, such as incident reports, student admissions, enrolments and departures, processing incoming and outgoing mail and email, and once approved, ordering and arranging student transport for sport excursions, trips and other school activities.
• Perform a variety of other administrative or support services for school support staff, including printing of timesheets, leave applications and rosters, assisting with arranging approved relief for school support staff as directed.
• Administer day to day financial matters (e.g. process payments and orders, receipting, banking, reconciling invoices for payment, follow-up on late payments as directed by Principal or Business Manager. Input and export financial data to/from OneSchool.
• Assist with organising school maintenance and safety inspections as directed by the Principal or Business Manager; assist with the operation and control of school hire schemes and arrange bookings for community use of school facilities; undertake stock-takes of school plant and equipment.
• Prepare minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums, examination papers, class notes and school Annual Reports. Draft, check correspondence, with guidance from the Principal or Business Manager concerning correspondence of a non-routine nature.
• Communicate with internal and external stakeholders (e.g. school and departmental staff, parents, students, and community members); provides information and advice in line with school policies and/or Principal directives; and demonstrates empathy, emotional understanding and support.
• Apply day to day independence in determining work schedules and sequences within a well-defined environment with regular managerial supervision.

Interested? To Apply:

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history).

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Application Downloads

URL

Applicant Information Package.pdf

URL

SER669469_25T - Role Description.pdf

Apply now